Karen J. Bannan
Successful project management doesn’t just happen overnight. But if you can master the skill, it can improve IT decision-making and communication, and help foster an effective work culture. In fact, a 2008 study from the Project Management Institute found that the more mature the project management in an organization, the greater the number of intangible values that came out of it -- not to mention that companies at every level of maturity that used project management in the study saw tangible benefits.
No matter what the project, these strategies will help you be the best project manager you can be.
1. Streamline with simplicity
Have a detailed breakdown of all the elements in a project -- data, products and services -- so you know you’re not overlooking anything, suggests Ginger Levin, PMP, a consultant who also teaches at the University of Wisconsin-Platteville. “Assign each work package to a specific individual or organizational unit to complete,” she says. “Then, list activities to be done to complete each work package, determine resource requirements, determine cost estimates, identify risks, and identify possible needs for outside procurements.” Keeping track of every detail will help you stay organized and on top of everything that needs to be done.
2. Identify all stakeholders
Don’t procrastinate when it comes to involving stakeholders. When implementing a new project, you’ll probably have a list of obvious stakeholders, but it’s the people you leave off the list that can throw a wrench into it in the long run, says Albert Lee, lead analyst at Enterprise Management Associates, an IT research firm in Boulder, Colo. “It’s not just the IT people or management you need to worry about,” he says. “You also have to think about everyone who is going to interact with the project in the long run.” End users should be consulted, he says, as should outside contractors who might be affected by the new project.
3. Set a vision for the whole team
What will your project mean to the IT department? The answer is probably very different from what someone in customer service or finance would say. This is why you need to make sure everyone on your team, including customers, has the same vision for your project, says Levin.
“Ideally, it should be done at the kickoff meeting with the customer,” she says. “Then, when a scope statement is prepared, include the vision and make sure everyone signs off on it.”
This should include bringing together representatives from every department and making sure they communicate from the start with IT and with each other. “Recognize that communications represent 90 percent of the project manager’s job,” says Levin.
4. Keep an eye on time and budget
Before starting any project, create time and cost estimates for your project. Make sure you’re tracking progress of both on every task, even those that don’t seem critical. The sooner you can spot time or cost creep, the sooner you can squelch both or readjust stakeholder expectations. “You’ve got to track everything to make sure the process is smooth for everyone involved,” says Lee.
IT Insider is a daily editorial resource offering innovative insights and strategies for building an integrated, secure and resilient IT infrastructure.
Available at Amazon.com:
- Do You Need an iPad for Your Small Business?
- The App Guide: 5 Must-have Shopping Apps
- Project Management Tips From the Pros
- Finding the Right Skill Set
- Who's Gawking at Your Photos?
- Dealing With Virtual Stalking
- Stop Cyberbullying Now!
- CES 2011 Report - Consumer Electronics Show
- Time to Gear up for 3-D TV?
- How to Get the Best Service From IT Vendors
- Dating Apps: The Lowdown
- New Website Streamlines College-Aid Application
- Gift-card Resale Market Thrives Online
- 5 Cloud Tools to Boost Your Productivity
- Mobile Pay Can Give You an Edge
- How to Find the Best Deals Online
- Should You 'Friend' Your Teens Online?
- Should You Really Post That Comment?
- 5 Smart Tactics for LinkedIn Self-Promotion
- How Repressive Regimes Use the Internet to Keep Power
- WikiLeaks: Diplomacy as Usual
- The Rising Threat of USB Drives
- Integrate Cloud Solutions With Caution
- Tech Solutions to Track Your Resolutions
- Crash Course in Computer Maintenance
- How to Pick the Right Cloud Provider
- Web Tools for Starting a Small Business
- 4 Life-changing Resolutions You Can Stick to
- Create Your Own Social Network
- What the Web Says About You
- FTC Chairman: 'Do Not Track' Rules Would Help Web Thrive
- 'Do Not Track' Rules Would Put a Stop to the Internet As We Know It
- Are Federal 'Do Not Track' Rules Needed?
- The Political Power of Social Media
- Top 3 Kid-safe Social Networks
- 5 Ways to Cultivate Your Kids' Online Reputation
- Preparing Our Children for Global Digital Citizenship Success
- The Great E-reader Roundup
- The NFL's Highest-scoring Apps
- New Gadgets Straight From the Big Screen
- A Game Plan for Protecting Stored Data
- The Drive for Real-time Collaboration
- Hang Onto People Who'll Help You Advance
- Leading New Developments in Visual Computing
- Meet Mr. Industrial: Justin Lassen's Music Machine
- Must-see TV on the Internet
- Share Safely on Social Networks
- 6 Essential Rules for Safe Online Shopping
- Five Steps to Kid-friendly Surfing
- High-tech Help for Weight Loss
- Create a Web Site or Blog for Your Family
- Video Eyewear for Sunglass Cinema
- Smart Phone Apps Help Stop Distracted Driving
- Online Computer Backup Services Remove Hassle
- Cut Your Carbon Footprint and Save Money With New Gadgets
- The 25 Best Apps for iPads, iPhones and Droids
- Government Takes a Step Toward Cloud Computing
- Is Our Obsession With Internet-Based Media Veering Into Addiction?
- Stop Information Overload
- Cool Technology Tools for a Carefree Life
- Apple iPhone versus Google Android
- Apple Enters Rental Biz
- Cool Technology and Gadgets for Hot Summer Fun
- Smart Tools For a Paperless Home
- Formspring.me - Teens' Ugly Scrawlings Go High Tech
- Guide to Great Educational Websites for Kids
- 5 Social Media Tools for College Students
- 5 Do's and Don'ts for College Students Using Social Media
- Is Facebook Killing Your Mojo?
- Internet Safety Tips for Teens
- 10 Cool Gadget Gifts for Grads
- New DVR Recorders Do More Than Record TV
- 4G Networks Promise True Wireless Broadband
- Tools That Make it Easy to Network Home PCs
- GPS: Cool Devices That Know Where They Are
- Ultimate HDTV HD Television Buying Guide
- How to Save With Cutting-Edge Tech
- Suddenly Instant Photos Are Everywhere
- Technology Opens Doors for Investors
- The Art of Self-Marketing Online
- Is Your Next Job a Click Away?
- Archiving Twitter Tweets: Dumbing Down Journalism
- These Financial Blogs Are Worth Your Time
- iPad Launch: Perils of the iPad
- iPad Launch: What Buyers Need to Know
- Apple's iPad: 5 Reasons Why the Apple Tablet Will Flop
- Apple's iPad: The Good, the Bad and the Ugly
- 'Dotcom' Turns 25: Predictions for What Comes Next
- Costly Incompatible Glasses Threaten 3D TV Sales
- Mobile Tech That Stole the Decade
- The Biggest Technology Flops of the Decade
- M.B.A. Programs Are Biting Apple's iPad
- Democracy in Cyberspace
- The Digital Disruption
- Bashing Bosses on Social Media
- New Applications Turning Cell Phones Into Medical Devices
- Job Hunting With Smart Phones
- Nobel Winner Right About Risks of e-Books
Copyright © 2011 Studio One Networks. All rights reserved.